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Data Governance Structure

In order to ensure that the data governance process functions smoothly, a structure has been created which defines committees and individual roles related to data governance. In addition to these responsibilities, the data governance committees have the authority to create and assign subcommittees to research or define special topics related to data governance. The Data Governance program at APSU will bring staff together from across the university to determine the best way to maintain and utilize data. The program will include several committees of key stakeholders. The committees will operate within the hierarchy depicted below.

Data Governance Steering Committee of Data Trustees

Charge

  • Ensure the integrity and effective use of data through the collaborative, cross-unit data governance committees. 
  • Establish, review, and maintain a Data Governance Charter.
  • Periodically assess the data governance maturity level at APSU and make recommendations to enhance data governance maturity.
  • Review systems diagrams and other information depicting all major data systems and the data flow among systems.
  • Develop, review, and maintain data governance policies, including defining the appropriate use and management of data.
  • Review data classification protocols.
  • Review and revise job descriptions to add Data Stewardship, as appropriate.
  • Serve as Advisory Board to Director of Information Security and review Security and Access/Policies including:
    • Create, review, and distribute published university policies related to data management and appropriate use
    • Create, review, and distribute published policies related to data security and data access
    • Improve ease of access to data (through ERP data systems access and reporting)
    • Improve data security
    • Remove barriers to effective use of data
    • Reduce risk associated with improper data use
    • Define and assign security access to data system

The individuals who serve on the data governance committees include those within the university who oversee, manage, and or maintain data, as shown in the following table. These members are appointed in consultation with the vice presidents and other members of the senior leadership team.

Data Area Data Governance Steering Committee of Data Trustees
      

Provost's Office/Academic Affairs

      

Lynne Crosby (chair), Senior Vice Provost and Associate Vice President

    

      

Advancement

      

Matt Bucy, Director of Advancement Services

 
      

Counseling and Health Services

      

Vacant, Director

 
      

DSIR

      

Andrew Luna, Executive Director of Decision Support and Institutional Research

 
      

Finance

      

Benjamin Harmon, Associate Vice President

 
      

Housing

      

Joe Mills, Assistant Vice President for Student Affairs and Director

 
      

Human Resources

      

JaCenda Davidson, Assistant Vice President and Chief HR Officer

 
      

Information Technology

      

David Sanchez, Associate Vice President and Chief Information Officer

 
      

Information Technology Security 

      

Stephanie Taylor, Director

 
      

Legal Affairs 

      

Corey Harkey, University Attorney

 
 

Student Achievement

 

Nancy KingSanders, Vice Provost for Student Achievement

 
      

Student Affairs

      

Greg Singleton, Associate Vice President for Student Affairs and Dean of Students

 
      

University Design and Construction

      

Marc Brunner, Director

 
 

Finance and Administration (ex officio/SLT representative)

 

Mitch Robinson, Vice President for Finance and Administration

 
 

Internal Audit (ex officio)

 

Blayne Clements, Chief Audit Officer

 
 

Provost Office/Academic Affairs (ex officio/SLT representative)

 

Maria Cronley, Provost and Senior VP of Academic Affairs

 

 

Data Standards Committee of Data Stewards

Charge

  • Establish a systems diagram depicting all major data systems and documenting the data flow among systems
    • Create additional documentation for each data system, a description and information about the primary departments involved in maintaining the data, where it is hosted, which department manages security or data feeds, and shared content.
  • Document Business Processes
    • Document business processes
    • Document process timelines
    • Document data entry standards
    • Document responsibility shared data initiatives
  • Document and Enhance Data Quality:
    • Document data quality procedures
    • Document accountability for data cleanup
    • Document system of record and data flow to other systems
  • Development of training for users

 

Data Area Data Standards Committee of Data Stewards
      

DSIR

      

Andrew Luna, Executive Director of Decision Support and Institutional Research (chair)

      
      

Accounting Services

      

Jacqueline Struckmeyer, Controller

      
      

Admissions

      

Amy Corlew, Director

      
      

Athletics

      

Katie Ethridge, Director of Athletic Academic Services

      
 

Budgets

 

Sondra Hamilton, Director

 
      

Graduate Studies 

      

Tim Leszczak, Associate Dean

      
 

Human Resources

 

Anthony Roark, Director of HR Technology and Compensation

 
      

Information Technology

      

Austin Siders, Director of Enterprise Applications and Solutions

      
      

Office of the Registrar

      

Vacant, Registrar

      
      

Payroll Services

      

Angela Neville, Director

      
     

Student Account Services

      

Rose Austin, Bursar

      
      

Student Affairs

      

Greg Singleton, Associate Vice President for Student Affairs and Dean of Students

      
      

Student Affairs

      

Tammy Bryant, Director

      
      

Student Financial Aid & Veterans Affairs

      

Donna Price, Director

      

  

Data Delivery Committee

Charge

  • Create and maintain a published University Data Dictionary
  • Create and manage a glossary of business technical terms used in reporting
  • Help users have a clear understanding of the meaning of data
  • Document queries and reports, and associated business rules
  • Improve the timeliness of reporting
  • Improve presentation of data
  • Establish reporting metrics
  • Determine content areas and delivery method(s) of the University Fact Book and Budget Book
  • Establish consistency in internal and external reporting
  • Create and maintain training materials for users

 

Data Area Data Delivery Committee
      

DSIR

 

Sherry Kendrick, Research Analyst 1 (Co-Chair)

      
      

DSIR

      

Mary Clement, Senior Research Analyst (Co-Chair)

      
      

External Affairs

      

Kathrine Bailey, Research Analyst 1

      
      

Housing/Residence Life & Dining Services

       Zach Inman, Functional Support Specialist       
      

Admission

      

Tracy Comer, Associate Director

      
      

Student Financial Aid & Veterans Affairs

      

Sarah Clark, Functional Support Specialist

      
      

Human Resources

      

Anthony Roark, Director of HR Technology and Compensation

      
 

Budgets

 

Sonja Stewart, Director

 
      

University Advancement

      

Larry Wheeler, Functional Support Specialist

      
     

Information Technology

      

John Wood, Assistant Director of Enterprise Applications

      
  Accounting Services   Jacqueline Struckmeyer, Controller