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Felix G. Woodward Library

Library information and services may be accessed 24 hours a day, seven days a week, through the Library’s website, http://library.apsu.edu/. In addition to Austin, the library’s online catalog, the library provides access to more than 300 online databases which can be found at https://libguides.apsu.edu/az.php and more than 400,000 e-books and 60,000 electronic journals. Information of particular interest to APSU faculty is available at  https://library.apsu.edu/services/for/faculty.html. Topics covered include general information such as library hours, links to online resources, a complete list of available journal titles, services available to faculty, help on finding materials and links to your department’s librarian liaison.

Instruction is designed by a librarian in cooperation with the instructor to teach students to become information literate; that is, to develop competencies needed in order to navigate a growing and increasingly complex quantity of information. This instructional process begins in APSU 1000 and is continued in courses throughout the students’ college experience. Instructional sessions may cover such areas as logical search strategies, using appropriate tools to locate information efficiently, how to use information sources, and how to use evaluative criteria to determine the best sources of information for a given topic. Each new library learning experience should build on previous instruction so that students eventually become sophisticated users of information in their major discipline.

Please schedule classes as far in advance as possible. The librarians prefer at least a one-week notice in order to prepare presentations and accompanying materials. Faculty may request to schedule library instruction by contacting your library liaison at http://library.apsu.edu/about/liaisons.html

Building a strong library collection is a collaborative process between departmental faculty and the librarians. Working with librarians, faculty members establish criteria for purchasing books and other materials for the Library’s collection. Each academic department designates a faculty representative to the Library. Each academic department is assigned a librarian liaison to assist in developing the collection, answering questions about the Library, and providing other instructional and informational assistance to the departments. Orders for library books and media items may be channeled through your faculty representative or sent directly to the librarian liaison. If you have any questions about ordering materials or library services, please contact your librarian liaison. Contact the resource management librarian (x7387 ) to learn who your department’s faculty representative and librarian liaison are or check the Library’s website at https://library.apsu.edu/about/liaisons.html.

To submit a request, simply send the citation information to the liaison librarian for your department or program. Note that the preferred audiovisual formats are DVD and streaming media, and the Library no longer acquires videocassettes.

Faculty may receive notifications of newly published books by setting up an account in GOBI Alerts, an email notification system provided by GOBI, the Library’s primary book vendor. For information and assistance with GOBI Alerts contact the resource management library (x7387) or your liaison librarian ( https://library.apsu.edu/about/liaisons.html).

The following will facilitate the ordering process:

  1. Verify the item is NOT already owned by the library by searching Austin: the online If the item is not already owned,
  2. Confirm your ordering information (title, author, ISBN, cost, etc) by searching com, Barnes & Noble.com, or a publisher’s catalog or website. For DVDs, it is helpful if you can provide the name of the publisher or a vendor where the item can be ordered. If you have a request that is urgent, contact the resources management librarian (x7387).

The Library honors as many requests as possible based upon curricular and research needs and budget. Reasons for a request not being purchased include: the item is already owned by the Library, the requested item is no longer available, the item is not within the Library’s collection development policy or the Library does not have adequate funds for the purchase.

Due to budget constraints, requests for periodical subscriptions and online databases are carefully considered by a committee consisting of the appropriate liaison librarian(s), resources management librarian, electronic resources librarian, and the library director. When possible, electronic journal subscriptions are favored over subscriptions to journals in paper format. For details, contact the resource management librarian (x7387) or your department’s liaison librarian at https://library.apsu.edu/about/liaisons.html

Interlibrary Loan is a service providing access to library materials (books, videos and articles) from other libraries. Libraries either lend materials or supply copies in accordance with copyright law. Current Austin Peay students, faculty staff, and alumni may place interlibrary loan requests free of charge. The person making the request is responsible for materials borrowed in their name. Because lending libraries charge a fee for the late return of materials, a fine of $1 per day is charged for overdue materials obtained via interlibrary loan. Materials usually are received in one to 10 days; however, some items may take longer. The time varies depending on the accuracy of the original request, the ease in locating copies, the location of the lending library and the speed of delivery. Interlibrary Loan requests are made via ILLiad, an online interactive request system that allows users to cancel and/or check the status of their requests at any time. Users of ILLiad must register before using the system. Registration and requests forms are located on the Library website at https://library.apsu.edu/services/ill.html.

Library materials are checked out at the Access Services Desk on the main floor of the Library. Faculty members may check books out for 180 days; the loan period varies for other types of materials. For additional circulation information, see the Library’s website at  https://library.apsu.edu/services/checkouts.html. Please note that all faculty members are required to return materials once a year in the spring for an annual inventory.

You may authorize a registered borrower (e.g., a departmental student assistant) as a proxy to check out materials, make copies or perform other services in the Library in your name. A proxy is given his/her own library card, and material checked out on the proxy’s card is recorded on the authorizing borrower’s library record; likewise, all notices go to the authorizing borrower, as do any pertaining blocks. Please contact the Access Services Unit (x7346) to make arrangements for designating a proxy.

The Reserve Collection is located at the Access Services Desk and houses materials for which there is high demand and for which better control and limited circulation are required. A major focus of the Reserve Collection is course-related materials placed on reserve by individual members of the teaching faculty. The Library no longer places materials on electronic reserve; faculty may use the course management system, D2L for this purpose.

At the request of a faculty member, the Library may photocopy or scan and place electronic reserve excerpts from copyrighted works in its collection in accordance with guidelines similar to those governing formal classroom distribution for face-to-face teaching. These guidelines apply to library reserve materials to the extent that they function as an extension of classroom readings or reflect an individual student’s right to photocopy for his/her personal scholastic use under the doctrine of fair use. In general, library staff may photocopy or scan materials for reserve use for the convenience of students both in preparing class assignments and in pursuing informal educational activities which higher education requires, such as advanced independent study and research. Faculty may also request that books or videos from the Library’s collection be placed on reserve for a specific course. This can be done for the duration of one semester or less. Faculty members may also place personal copies on course- related reserve. Please place only duplicate or replaceable personal items on reserve. Although we provide as much security as possible, we are unable to reimburse you for lost materials.

Please bring the items you want to place on reserve to the Access Services Desk on Library on the main floor of the library. For each course, you will need to complete a Reserve Request form, which is available at the Access Services Desk and on the Library’s website at  https://library.apsu.edu/collections/reserves.html. List each item, its respective loan period and its removal date. Remember to pick up personal copies at the end of each semester. Copied articles will be discarded and scanned materials removed from the server at the end of term, in order to comply with copyright regulations.

Materials placed on “electronic reserves”, Desire2Learn (D2L) or another website or server, must comply with copyright law. APSU faculty members are responsible for complying with copyright law and, if necessary, securing copyright permission for materials placed on other electronic reserve forums. Library staff will assist as needed. Materials may be placed on electronic forums only if:

  • The use is a “fair use” under the law, or
  • The material is in the public domain, or
  • The copyright owner grants permission

Fair use doctrine depends on four factors:

  1. The purpose of your use;
  2. The nature of the work you are using;
  3. The amount of the work that you are using; and
  4. The effect of your use on the value of or market for the original work.
A.  Purpose of Use
  1. Access to materials must be limited by password or other means to deter unauthorized access beyond the students enrolled in the specific course for which the materials are needed.
  2. Students should not be charged specifically or directly for access to electronic reserve materials, and no person or unit of the University should benefit monetarily from the use of the materials.
B.  Nature of the Work
  1. Materials placed on reserve must be related directly to the educational objectives of a specific course.
  2. Only those portions of the work relevant to the objectives of the course may be placed on reserve.
C.  Amount of the Work
  1. Materials placed on reserve must be limited to brief works or brief excerpts from longer Examples: a single chapter from a book, a single article from a journal and unrelated news articles.
  2. As applied to electronic reserves, the law of fair use applies more narrowly to highly creative Substantial excerpts from novels, short stories, poetry and modern art images should not be placed on electronic reserve without prior permission from the copyright owner.
D.  Effect of the Use on the Market for the Original
  1. Repeated use of the same material by the same instructor for the same course requires permission from the copyright owner.
  2. Materials on reserve must contain a citation to the original source of publication and a form of a copyright For a suggested form of the notice see the Notice Warning Concerning Copyright Restrictions below.
  3. Materials on electronic reserve may not include any works that are available for students to purchase---whether as a book, course-pack or other work---in the campus bookstore or other customary outlet.

Notice Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Materials may be placed on electronic reserve if they are in the public domain. Materials are in the public domain if the copyright has expired or if the material is a “work of the U.S. Government.” Materials created since October 1998 are protected for the life of the author plus 70 years. Materials that were published before 1978 are generally protected for a term of 95 years. As a general rule of thumb, materials published before 1923 are in the public domain.

Copyright permission may be obtained through the Copyright Clearance Center (CCC) by paying the appropriate royalties. See http://www.copyright.com for the CCC. Alternatively, permission may be obtained by writing the copyright owner and paying the appropriate royalties if required. Academic Departments are responsible for paying the royalties for materials placed on electronic reserve servers.

This information was liberally condensed from the website of the Copyright  Management Center, Indiana University. http://www.iu.edu/copyright/

A good general source for copyright information pertaining to academic institutions is Campus Copyright Rights and Responsibilities: a Basic Guide to Policy Considerations:  http://www.aaupnet.org/images/stories/documents/Campus_Copyright.pdf. For more detailed information on copyright and associated issues see http://fairuse.stanford.edu.

The law protects the rights of the copyright owner:

  • To reproduce or copy the work
  • To prepare derivative works
  • To distribute copies of the work publicly
  • To perform or display the work publicly

The educational exemptions in the copyright law are actually limitations on the exclusive rights of the copyright owner. There are three sections of the law which provide such limitations in the interest of nonprofit education: Section 107, “Fair use”; Section 108, “Reproduction by libraries and archives,” and Section 110 (1) & (4), which exempt face-to-face classroom showings from public performance restrictions. Of these three sections, the professor needs to be most familiar with the last. The public performance exemption allows showing audiovisual materials without specific permission of the copyright holder in nonprofit education institutions under the following conditions:

  • As part of the instructional program.
  • By students or instructors.
  • In a classroom or other school location devoted to instruction.
  • In a face-to-face setting or where students and teacher(s) are in the same building or general area.
  • Only to students and educators.
  • Legitimate copy with copyright notice included.

Audiovisual works may not be performed publicly without permission of the copyright owner – even in nonprofit education institutions – if:

  • The purpose is entertainment, recreation or even cultural or intellectual value that is unrelated to teaching activity.
  • They are broadcast on open- or closed-circuit radio or television from an outside location.
  • They are shown before an audience not confined to students, such as a sporting event, graduation ceremony or community lecture or arts series.
  • The copy has been illegally acquired or duplicated.

Of course cultural and intellectual enrichment is important. Most of the audiovisual programs owned by your institution’s library or media center include public performance rights that allow you to use those materials for almost any nonprofit educational purpose. Check with your librarian or media specialist for clarification if you have doubts about any specific use. The permission and restrictions described above have relevance to your teaching needs primarily in terms of “home use only” tapes. These are videotapes you rent from your local video store or buy from video clubs for bargain prices. The copyright law specifically permits you to show these programs in face-to-face classroom teaching situations as described above, but you may not stretch that exemption to extracurricular showings, regardless of the cultural, intellectual or even humanitarian benefits. Talk to your librarian or media specialist for help in obtaining public performance rights for the particular program you want to use, and remember there’s a strong possibility that a program you recorded at home is not a legal copy.

Many of the licenses which the Media Consortium has negotiated with media distributors place specific restrictions on the use of the materials acquired through that channel. A common limitation is that the materials be used for no purpose other than instruction and at no other educational institution than the purchaser of record. Most media centers provide for these restrictions in their circulation policies. The material above is adopted from a flyer compiled by Jean Flanigan (ETSU) using information from the sources above and material courtesy of Mary Jo James (MTSU), Dale Cheek (MSU) and the Memphis City Schools. Produced by the Tennessee Board of Regents Media Consortium Mary Jo James, executive director, Middle Tennessee State University Jean Culp Flanigan, chair, East Tennessee State University.

For  additional  information,  please  see  the  United  States  Copyright  Office’s  Circular  21: Reproduction of Copyrighted Works by Educators and Librarians at  http://www.copyright.gov/circs/circ21.pdf.